Minutes Annual Council Meeting 4th May 2022
SWABY GROUP PARISH COUNCIL
MINUTES OF THE ANNUAL COUNCIL MEETING
HELD 4TH MAY 2022
Present: Cllrs Bailey (Chair); Millburn, Leonard, Powis, Start, Challis, Gibson and Dransfield
Mrs J. Cooper (Parish Clerk)
1 Member of the Public
1. ELECTION OF CHAIRMAN
It was proposed (Cllr Powis), seconded (Cllr Start) that Cllr Bailey remains in the Chair for the forthcoming civic year. Cllr Bailey agreed, there were no other nominations and it was therefore resolved that Cllr Bailey be elected Chairman.
2. CHAIRMAN’S DECLARAITON OF ACCEPTANCE
Cllr Bailey signed his Declaration of Acceptance as Chairman, which was countersigned by the Clerk as Proper Officer.
3. ELECTION OF VICE CHAIRMAN
Cllr Challis indicated he did not wish to stand as Vice Chairman, and as there were no other nominations it was resolved that the Council do not appoint a Vice Chairman for this civic year.
4. APOLOGIES
Apologies and valid reasons were received from Cllrs Daniels and Cooper and these were accepted.
5. DECLARATIONS OF INTEREST
Cllr Bailey declared a personal interest in items relating to the quarry at South Thoresby as he lives nearby.
6. MINUTES OF THE MEETING HELD 2ND MARCH 2022
It was proposed, seconded and resolved that these be signed as a correct record.
7. UPDATES
Defibrillator – it had not been possible to get someone from LIVES to attend the Annual Parish Meeting as hoped, and it was agreed to invite to another meeting.
South Thoresby notice board had arrived, but needed professional installation. Discussions followed on the merits of installing in the bus shelter. Clerk to contact the suppliers who offered and installation service for costs.
8. FINANCIAL
a) Accounts for payment – it was resolved that the following accounts be paid:
Clerks salary & PAYE (April/May) £254.00
LALC Subs £ 87.08
Internal Audit £ 30.00
b) AGAR audit forms – It was resolved that the Chairman sign the Audit forms as follows,and the end of year accounts book
i) Certificate of Exemption
ii) Governance Certificate
iii) Certificate of Accounts
iv) Internal Audit report was noted.
c) It was agreed to continue with Zurich for a 5 year LTA at a cost of £208.07 per year for 5 years.
9. UPDATE ON QUARRY AND ROADS
It was noted that neither ELDC or LCC as consultee objected to the two applications to vary conditions on dust management and sheeting of vehicles, but that LCC did refuse the applications, one of the reasons being against ELDC Local Plan policy. The applicant is able to appeal the decision. LCC now need to enforce the existing conditions.
10 ADMINISTRATION
The following policies were agreed without amendment:
Standing Orders
Risk Assessment
Financial Regulations
Data Protection
Code of Conduct
Regarding the Asset Register is was agreed that a plan needed to be attached and circulated to members for noting and any comments.
11. CORRESPONDENCE
Clerks and Councils Direct
Brochure on speed signs.
Two planning applications had been received and circulated –
N14/817/22 – change use barn to holiday let – Belleau Trout Farm – no objection
N163/811/22 – extension – Lyme Cottage South Thoresby – no objection.
It was noted that application N173/162/22 – Access track Elms Farm had been approved.
12 ANY OTHER MATTERS/ITEMS FOR NEXT AGENDA
Cllr Gibson had received the report on the verges – to be discussed at next meeting. The report was handed to the Clerk who confirmed that she will scan it and copy it to each Councillor to consider prior to the next Meeting.
Jubilee Tea arranged for Jubilee – Friday 3rd June 5.30 at the Village Hall – need to book.
13. DATE OF NEXT MEETING
It was agreed that the next two meetings be :
6th July 2022
7th September 2022
There being no further business the meeting closed at 8.20pm